- Come to a monthly activities committee meeting while this isn’t a requirement, it is a great way to discuss your planned activity and get some help with planning your activity.
- Plan trip: who, what, where, when, how, backups, and emergency resources
Minimum Requirements:
2 leaders or 1 leader and guide(s)
Itinerary
Risk management plan
Emergency contact- Find resources, like current leader contact info, standard packing lists, and hut booking procedures, in our private
- TRIP PLANNING GOOGLE DRIVE FOLDER
- To get access, contact activities@acccolumbiamountains.com or come to a monthly activities meeting.
- Determine cost of trip. Calculate groups costs (ex. guide fees, course materials, accommodations, transportation, foods, etc.). Cost per person will be the total group cost divided by 1 less than the maximum number of participants (do not count leaders as participants), plus the ACC Fee of $10/person/day.
- Confirm availability of trip resources: leaders, ACC gear, campsite reservations, guides, etc.
- Make participant application: Google Forms is a great way to do this. Must collect the following:
Email address
Relevant experience level
If they need to borrow gear
ACC membership number - Submit activity proposal form to activity committee at least 3 weeks before the activity begins for Social/Frontcountry Trips and at least 3 months before the activity begins for Backcountry Trips. Wait for approval and/or feedback from Activity committee, and re-submit with edits if needed. Backcountry Trip Proposal and Frontcountry Trip Proposal
- Share trip info with your personal network to help promote registrations. Club communications will publish your trip on our website, create an event on Facebook, and add it to our monthly newsletter
- Choose participants randomly from qualified applicants after 1-2 week enrollment period (listed on published event). In the alternative, leaders may choose qualified participants on a first come first serve basis.
- Record Participant information by completing the treasurer’s sheet (you will receive access to this sheet once your proposal is approved). Include a waitlist as well.
- Communicate key info to participants and cc activities@acccolumbiamountains.com with the following info
How to pay trip fee (etransfer treasurer@acccolumbiamountains.com with trip name and date in description Payments with no description may not be correctly applied to the participant. Participants are not guaranteed a spot on the trip until they have paid)
Complete schedule and itinerary
Reminder of required equipment
Details for transportation, pre-trip meeting time, and date if necessary
Updated emergency response plan (leader phone numbers, expected back in town time, emergency inreach contact details, contact information for club leadership/activity committee) - Confirm attendance two weeks before activity
- Send trip follow up information to participants within 2 weeks after the activity. You should send out final invoices with any outstanding costs that were not calculated prior to the event, if any. Request participant feedback on the activity and ask for photos that can be shared to promote the activity or the ACC section.
Send an event recap and/or photos that can be shared with photographer and subject permission to the info@acccolumbiamountains.com email.
Section activities are led by 2 volunteer leaders, or 1 volunteer leader and 1 ACMG guide. If you are a section member, you can submit the following trip types through the following form: frontcountry social meetups, in-bounds resort meetups, hiking in summer without scrambling or exposure to avalanche terrain on marked trails
- You do not have to be an approved leader to submit a Frontcountry activity idea – please provide detailed information about your relevant experience in the form.
- Day trip applications must be submitted more than 6 weeks before the trip start date (this allows enough time for responsible review, marketing, & enrolment)
Do you want to plan an overnight, guided, or technical trip (hiking in the backcountry avalanche terrain, climbing, etc)? These trip forms generally should be submitted more than 2 months before the trip start date, and at the latest, 6 weeks. The easiest and fastest way to submit a trip is by attending our monthly activities meetings. (posted on our Trip & Events page) and fill out the following form.
Once the form is submitted, it will be reviewed by the Activities Director and approved or returned with feedback. Within 2 weeks of its approval, it will be published on our website calendar, as a Facebook event, and in our monthly newsletter as appropriate.
If your trip does not have an adequate number of participants, or has to be cancelled for any other reason, please inform participants and get in touch with our activities coordinator so they are aware.
All trips must have a satellite communication device and first aid supplies, as well as comply with land use regulations and restrictions at destination.
Waivers:
ACC Columbia Mountains 